Philippine
Nurses
Association
Hawaii |
|
| PNA HAWAII BY-LAWS |
ARTICLE I |
| NAME AND AFFILIATION |
SECTION 1. NAME. This organization shall be called the Philippine Nurses Association Hawaii, hereinafter shall also be known as the PNA Hawaii or PNAH.
SECTION 2. AFFILIATION. PNA Hawaii is the local affiliate of the Philippine Nurses Association of America, Inc., which is based in the continental U.S.
| ARTICLE II |
| MISSION STATEMENT AND GOALS |
SECTION 1. MISSION. PNA Hawaii is committed to unite the Filipino nurses global perspective by providing a link through which they could communicate and promote fellowship with nurses from the mainland US, the Philippines and other places, and, if called, to join forces in enhancing and uplifting the well-being of Filipino nurses.
SECTION 2. GOALS. PNA Hawaii will:
A. Promote activities that encourage and support positive professional image through
personal growth and development while at the same time keeping alive our
cultural identity as American-Filipino.
B. Provide a venue for Filipino nurses in Hawaii to collaborate with local, national, and other professional organizations and agencies to develop, cooperate with and/or implement educational programs relevant to nursing practice, education and research.
C. Collaborate with local and national legislators and public policy makers on issues that directly affect the Filipino-American nurses in particular, and also the Filipino-American community as a whole.
D. Actively participate in community programs that foster health awareness, promotion and education.
E. Support PNAA in its program to develop and implement research projects focusing on the health care needs of Filipino-Americans.
F. Collaborate with organizations and agencies in Hawaii.
| ARTICLE III |
| MEMBERSHIP AND DUES |
SECTION 1. Membership in the Association is a privilege and is contingent upon compliance with the requirements specified in these Bylaws.
A. Member – a registered nurse of Filipino descent who has been granted a license to practice in the State of Hawaii, and/or retired Filipino-American registered nurse who was licensed to practice in the United States.
1. May serve as delegate to the annual meeting or other special meeting of the national organization, provided he/she has been of active status for no less than (2) consecutive years prior to the event.
B. Associate Member – a Filipino nurse who has been granted a license to practice as Licensed Practical Nurse in the State of Hawaii, or a Filipino registered nurse, but unlicensed to practice in the United States.
1. Maybe appointed in a non-elective position in the Executive Board (EB) and/or may serve as chairperson of a local committee.
2. Does not have voting power in national elections.
C. Honorary Member - a registered nurse of different ethnicity who has been granted to practice in the State of Hawaii.
1. Shall be conferred subject to review of the membership committee and a 2/3 vote by the EB.
2. Entitled to all rights and privileges except assuming position in the executive board.
3. Maybe appointed to serve as a resource person in matters of relevance to his/her area of expertise.
SECTION II. Representation and Privileges:
A. Active Status – One who maintains his/her membership current. Only member of active status will have their votes counted-in during elections or for other matters.
B. Inactive Status – One whose membership has lapsed due to non-conformance with requirements as stated in these by-laws. While in-active, the right and privileges of a member shall be withheld until such time when said member will have fully complied with all the requirements and have updated his/her membership.
SECTION III. With 2/3 vote of a quorum in an EB meeting, the EB may vote to deny membership to any
applicant and to expel any member from the organization with due process.
Section IV. Membership Dues:
A. Annual membership dues to the Association shall be determined by the Executive Board, however, shall be collected no later than December 31st of every year to cover costs of membership to both the national organization (PNAA) and the PNA Hawaii.
B. A written memo shall be sent to members every January 1st with regards to the collection of annual dues.
C. The executive board may elect to increase the membership annual dues and pending approval by a majority of members present during an annual membership meeting.
D. A list of paid members for each calendar year (January 1 to December 31) shall be submitted to the national organization with the appropriate amount of fees.
E. As a non-profit organization, no funds, properties tangible or any part thereof, or the proceeds earned or derived there from shall inure to the benefits of anyone connected with the Association, Funds properties collected or received for or on behalf of the Association shall belong to PNAH and shall be used solely for the fulfillment of the mission and goals of the Association.
F. In support of its objectives, the Association may collect fees from its members, solicit and accept donations and may hold fundraising activities not contrary to law or public policy.
| ARTICLE IV |
| GOVERNING BODIES |
SECTION 1. EXECUTIVE BOARD (EB):
A. Shall consist of all elected officers, the executive director and other appointed officers.
B. Shall manage the affairs of the organization including decision making, law/policy making and its implementations.
| ARTICLE V |
| OFFICERS AND DUTIES |
SECTION 1. The elected officers of this association shall be: President, President-elect, 1st Vice-President, 2nd vice-president, Secretary, Asst. Secretary, Treasurer, Assistant Treasurer, Auditor, Asst. Auditor, P.R.O.s’, Bus. Mgrs, and 8 Board Members.
SECTION 2: The appointed officers of this Association shall be: Executive Director and Parliamentarian.
SECTION 3: The duties and powers of the OFFICERS shall be such as implied by the inherent nature of their respective titles and all such duties as specified in these Bylaws.
A. President:
1. Is responsible to the Executive Board and have the approval of the Board for the
activities of the association.
2. Presides at all business meetings of the Executive Board and general
membership meeting.
3. Represents the Association at meetings and functions of other organizations, or
designates an alternate.
4. Appoints the executive director, parliamentarian, all committee chairpersons,
committee members with the approval of the executive board.
5. Shall appoint any elected vacant positions due to resignation.
6. Performs other duties pertinent to the office.
B. President-Elect:
1. Performs the duties of the President in the absence or inability of the president to act.
2. Performs other such duties as may be delegated by the President or executive board.
C. Vice-Presidents:
1. First Vice-President:
A. Performs the duties of the president-elect in the absence of the president-elect to act.
B. Oversee the conduct of all fundraising activities of the organization.
2. Second Vice-President:
A. Assist the president, president-elect, 1st vice-president in supervising the functions and activities of the organization.
B. Performs other such duties as may be delegated by the president or executive board.
D. Secretary:
1. Records the proceedings of all business meetings.
2. Distributes approved minutes to the executive board.
3. Excerpts and submits pertinent data to respective committee chairperson.
4. Preserves reports and records including Bylaws and standing rules of the
Association in the permanent file.
5. Keeps on file all other pertinent information regarding projects, programs and
activities of the Association.
6. Keeps on file accurate membership roster as compiled and reported by the
chairperson of the Membership Committee.
7. Notifies all members of the Executive Board of any updates in the directory as
often as they occur through regular mail or e-mail or both.
E. Assistant Secretary:
1. Issues notice regarding meeting and activities.
2. Conducts and maintain a file of the general correspondence of the association.
3. Sends out information to members-at-large regarding projects, programs, and
activities undertaken by the association.
4. Assist the secretary in functions as delegated by the president or the executive board
and assumes the duties of the secretary in his/her absence or incapacity.
5. Assists the secretary in keeping on file all other pertinent information regarding
Projects, programs and activities of the association.
6. Assists the Secretary in keeping on file accurate membership roster as compiled
and reported by the chairperson of the Membership Committee.
F. Treasurer:
1. Is responsible for the financial affair of the association.
2. Keeps a record of all receipts and disbursement.
3. Carries appropriate banking transactions as designated by the executive board.
4. Issues checks of the association countersigned by the president for purposes approved by the executive board.
5. Assist in the direction of fundraising activities.
6. Presents financial records for examination by designated auditors.
7. Act as chairperson of the Budget and Finance committee.
8. Submits a written report of the financial standing of the association during executive meeting and annual membership meeting.
G. Assistant Treasurer:
1. Processes membership application and keeps accurate records of receipts and
membership dues.
2. Sends out membership renewal application forms to member-at-large.
3. Keeps on file accurate membership roster.
4. Forwards monies received and corresponding reports to the treasurer.
5. Acts as Chairperson of the membership/retention committee.
6. Assumes other functions as delegated by the treasurer with the approval of the executive board and acts in the absence or incapacity of the treasurer.
H. Auditor:
1. Be responsible for having all financial records of the association.
2. Assist the treasurer in the formulating an operational budget subject to the approval of the executive board.
3. Assist in directing fundraising activities.
4. Perform other duties and responsibilities as may be delegated by the president or by the EB.
I. Assistant Auditors:
1. Assist the auditor in executing the duties of the office.
2. Perform the functions and duties of the auditor, as delegated by or in the absence of the auditor.
3. Perform other duties and responsibilities as maybe delegated by the president or by the EB.
J. Public Relation Officers:
1. Explore means of promoting the interests of the association.
2. Submit press releases to the news media as directed by the president or EB.
3. Disseminate information to members and the public regarding programs and activities undertaken by the organization.
4. Take charge of publications or newsletter, if any.
5. Performs other duties and responsibilities as maybe delegated by the president or by the EB.
K. Business Managers:
1. Manage activities for the purpose of securing funds by reasonable means to augment the general funds.
2. Serve as registration officers, under the direction of the treasurer, during events.
3. Performs other duties and responsibilities as may be delegated by the president or by EB.
L. Board Members:
1. There shall be eight (8) board members serving in the executive board at one time.
2. The board members shall serve in staggered terms (i.e. four (4) positions) and shall be vied for during each election for new set of officers.
3. Shall serve automatic of four (4) years, without re-election to the same position.
4. Serve as community liaison and coordinate with other health promotion and care organizations.
5. Performs other duties and responsibities as may be delegated by the president or by the EB.
M. Executive Director/Parliamentarian:
1. Appointed by the president from qualified PNA Hawaii members, subject to the
approval by the EB.
2. Oversee the administrative operations of the association.
3. Review, analyze and present to the EB a written report on matters which are of interest to the association.
4. With the input from EB, formulate statements for publications related to stance taken by the association on issues at hand.
5. Promote the status of the association in the community.
6. Serve for a period equal to the term of the appointing president, unless reappointed by subsequent administration.
N. Advisory Counsel:
1. Shall consist of past presidents and individuals selected by the EB from community and professional leaders who are recognized in their fields of endeavor and who are willing to serve as resource persons in furthering the interests and goals of the association.
2. The EB shall seek counsel from among majority of the advisors on conflicting
matters that may beset the association.
3. Shall act solely in a consultative capacity; and may participate in the deliberations
and may recommends to the EB, and shall be without voting power.
O. Legal Counsel:
1. Serve as a resource person pertaining to questions and interpretation/application
of the Robert’s Rule of Order during annual membership meeting.
2. Serve as consultant and adviser regarding matters with lawful implications that
affect the association.
SECTION 4. QUALIFICATIONS TO RUN FOR OFFICE AND TERMS OF OFFICE:
A. Except for the board members, all elected officers shall serve for a term of two (2)
years and may further serve for no more than one (1) additional term.
B. Term of office of all elected and appointed officers shall overlap during the first year with the present administration as mentor-mentee program, and shall start on the first day of the month immediately following their induction into office,
and shall end upon the installation of the next administration.
C. Shall be a member in good standing of the association for two (2) years.
SECTION 5. ELECTION:
A. Shall be held every two (2) years during general membership meeting.
B. Any active status member shall be allowed to cast vote.
C. Only chapter and associate members of active status shall be allowed to cast vote.
D. New members admitted within a month to the date of the election and members who updated their membership less than fifteen (15) days prior to the date of election shall be disqualified from voting in that year’s election.
E. Conduct of elections shall be under the direction of the committee on legislative.
| ARTICLE VI |
| MEETINGS AND ASSEMBLIES |
Section 1. Regular meetings. The EB shall meet every 1st Sunday of the month to address routine issues and other agendas during such meeting.
Section 2. Special meeting. The EB may convene at a time other than as regularly scheduled meeting to address issues of urgent nature or while in planning for one of its events or projects.
Section 3. Quorum. An attendance of 50% + 1 of the total number of the EB shall consist a quorum.
Section 4. General Membership Assembly:
A. Members shall be convened at least annually for the purpose of, but is not limited to conducting election or addressing concerns of the members and timely issues that touch on healthcare and/or the nursing profession.
B. When an issue taken during the general membership meeting has to be decided, a majority vote from among the members in attendance shall signify approval/acceptance of the issue at hand.
Section 5. Conduct of Meeting. the conduct of all meeting shall be patterned after the Robert’s Rule of Order.
| ARTICLE VII |
| COMMITTEES |
Section 1. The President, with the approval of the Executive Board, shall appoint the chairs and members of the committees.
Section 2: Removal of Committee Chairperson.
A committee chairperson shall be relieved of committee responsibilities in the non-performance of duties which may include but not limited to: multiple complaints that jeopardizes the reputation and positive direction of the Association is received by any member of the Executive Board, other committee chairs or committee members
Section 3: Committee responsibilities shall be as follows:
A. Committee on By-Laws.
1. Safeguard the provisions of these by-laws so that it does not get manipulated to serve one particular person or group of individual and that its purpose and activities do not deviate from those of the national organization and from the original intent of PNA Hawaii.
2. Review all amendatory proposal and report its recommendations to the EB.
3. Distribute to all voting members the proposed amendments to the by-laws no later than thirty (30) days prior to the annual membership meeting.
4. Present all amendment proposals for ratification during the annual general membership meeting.
B. Committee on Legislative.
1. Disseminates information regarding current issues and legislative proposals that
directly or indirectly affect the members and the profession.
2. Collaborates with other organizations/agencies in addressing and supporting
legislation that affect the nursing profession and health care.
3. Prepare all nomination forms and official ballot.
4. Handle the necessary papers and paraphernalia for the election proceedings.
C. Committee on Education and Research.
1. Participate with PNAA in planning and/or implementing research projects.
2. Develop and present educational programs to meet learning needs of its members and to the community as well.
3. Coordinate with other professional organizations to conduct research, as needed.
4. Apply for appropriate grants to provide funding for any local or national research projects.
5. Act as resource to PNA Hawaii members who are interested in research.
6. Review and submit applications/request for research to PNAA for final approval.
D. Committee on Budget and Finance.
1. Under the chairmanship of the treasurer, prepare and implement a two (2) year budget, subject to the approval of the EB.
E. Committee on Community Representation.
1. Spread the mission of PNA Hawaii to the community by participating or sponsoring activities such as: promoting public health awareness, Filipino community events, and health fair.
F. Committee on Newsletter and Propaganda.
1. Explores and evaluates means of promoting the interests of this Association.
2. Submits press releases to the news media as approved by the Executive Board.
3. Disseminates information to chapters and members-at-large regarding programs and activities undertaken by the Association.
4. Publishes the newsletter of the Association.
5. Coordinates with PNA Hawaii members, other PNAA chapter members, and other organizations regarding any cultural programs to uphold the Filipino culture/heritage.
G. Committee on Membership Recruitment and Retention.
1. Initiates programs for membership recruitment of this Association.
2. Provide information to the members of the annual dues, and recommend to EB on how to retain and recruit members of this association.
3. Maintains and evaluates membership roster of the Association.
H. Committee on Fundraising and PRIDE/CARE award.
1. Secures funds through reasonable means to augment the treasury.
2. Develop a plan or a strategy how to undergo fundraising for the association or for the PNAA.
3. Publishes the qualifications and criteria for awards.
4. Reviews and analyzes the applications of the candidates.
5. Makes the selection of awardees and recommends it to the Executive Board.
6. Evaluates the efficacy and efficiency of Awards procedures and results.
I. Committee on Website Upgrade:
1. Updates content of the PNAA website.
2. Solicits postings to the website.
3. Formulates policies and procedures.
4. Prepares an annual report during annual meetings.
Section 4. Special Committees
1. Under certain circumstances, special committees maybe formed by a majority vote of the EB, in response to unique events/issues that may arise from time to time.
Section 5. Committee Report
1. Each committee chairperson shall give a monthly report and activities, if any, during the
monthly EB meeting.
2. Each Committee Chairperson shall submit a written report on committee activities and
accomplishments at the annual business meeting.
| ARTICLE VIII |
| FISCAL YEAR |
Section 1: The fiscal year of this Association coincides with the fiscal year, which is January 1 to December 31.
| ARTICLE IX |
| OFFICIAL PUBLICATIONS |
Section 1: The official publication of the Association shall be the Na Leo O Kahumai and the official online
website of the Association shall be known as the http://www. pnahawaii.org. the official e-mail addres of the association would be pna_hawaii@yahoo.com
Section 2: The Na Leo O Kahumai shall be published at least two (2) times a year.
| ARTICLE X |
| AMENDMENTS |
Section 1. These Bylaws shall remain in force and shall be subject to change only after the approval by a
majority members of the association
Section 2: Amendments to these Bylaws shall be ratified at the General Membership meeting of the
Association by a two-thirds (2/3) majority vote of the members present and voting provided
that the proposed amendments, after having been considered and recommended by the
Executive Board, are presented by mail and e-mail to current members thirty (30) days prior to
the General Assembly at which time such proposed amendments shall be voted upon.
Section 3: Amendments to these Bylaws shall take effect upon ratification by the association members
present at the annual membership meeting.
| ARTICLE XI |
| DISSOLUTION |
Section 1. The organization shall be dissolved only with a ¾ vote of the general membership.
Section 2. Upon dissolution, residual funds shall not be distributed among the association’s officers and members, but shall be donated to a charitable institution chosen by the EB.
Section 1. The organization shall be dissolved only with a ¾ vote of the general membership.
Section 2. Upon dissolution, residual funds shall not be distributed among the association’s officers and members, but shall be donated to a charitable institution chosen by the EB.
| ARTICLE XII |
| NON-DISCRIMINATION POLICY |
Section 1: The Association shall not discriminate against any applicant or members on the basis of race,
creed, age, sex, and sexual orientation, religion or handicap. All such shall be judged solely on
the basis of competence and performance.
Section 2: The Executive Board of the Association shall monitor compliance with this nondiscrimination
policy and shall include the statement that the Association is an equal opportunity group or
employer in all its advertisements and publications.
| ARTICLE XIII |
| PARLIAMENTARY AUTHORITY |
Robert’s Rule of Order, Newly Revised, shall govern this Association in all cases not covered by these Bylaws.
| ARTICLE XIV |
| PLACE OF BUSINESS |
The principal location and mailing address of the Association shall be: P.O. BOX 1770, PEARL CITY, HAWAII, 96782
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